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Transportation for Guests

You want to make sure your guests arrive to your venue on time and ready to celebrate. Guests from out of town who are not familiar with your city may struggle to find your venue, even with GPS. When somebody is lost or trying to find a place to park, it can become very stressful. You don’t want a bunch of stressed out, cranky guests at your celebration. You can avoid it by having your guests delivered to your wedding and the following reception with hired transportation. This is also a great way to ensure the guests who enjoy the alcohol at your reception will not try and drink and drive. An accident or trip to jail would certainly leave a sour taste in one’s mouth.

You have several options when it comes to choosing hired transportation for your guests.

Limo Service

This is a pretty common method of transportation for the wedding party. Depending on the number of people in your wedding party, you may be able to get away with hiring one stretch limo. The key to getting a single car versus several cars is calling ahead and reserving early. Most car companies will only have one or two stretch limos in their fleet. Reserve early to keep your party together. If you are planning a small wedding, you may be able to afford limo service for groups of guests who are staying at the same hotel. Ask about discounts for large numbers.


If guests are staying in the same hotel, shuttle service is often free. This is a great, economical way to get your guests to and from your wedding. Talk with the hotel ahead of time. When you reserve a block of rooms, it is a good idea to ask about complementary shuttle service. You may be able to reserve one shuttle for your guests.

Passenger Vans

Many car services have passenger vans in their fleet that will comfortably seat up to 18 people. The vans can pick your guests up from the hotel or their homes. They are less expensive than limos and are often the transportation of choice for those who want to give their guests a safe, reliable way to get to the wedding.

When you get quotes about the varying services, you need to ask a few questions. These things will likely affect the total price.

Is gratuity factored in?

Is there an additional overtime fee and what it is?

Will the driver make several stops to deliver guests?

How many hours will the car be available?

Is there an open bar in the limo?

Is the rate by the hour or by the mile?

If you have made a decision about the transportation, it is time to make your reservation. You will likely need to put a deposit down. Before you ever hand over any money, you need to get a contract in writing. Things you want included in the contract are as follows;

Expected gratuity rate

The make and model of the vehicle you are renting

Refund policy

Total cost for the service—make sure the length of time is adequate for your needs

Overtime rates

Once you have signed the contract and your wedding date draws nearer, you need to get in touch with the transportation service again and provide them with the itinerary and addresses of pick-ups and drop-offs. Don’t plan it too close. If there is traffic or somebody is running a couple of minutes late, things can get very hectic.

As with everything in wedding planning, reserving early ensures you are getting the best deal possible. You will have a large variety of options instead of whatever is left.